Shift to Smart Document Management
eOffice Automation
Stop chasing paper files, approval slips, and courier delays.
Book a Free Demo
eoffice Automation
or eYDOX, Ekklavya’s web-based Dynamic Document and Workflow Management solutionOur eoffice automation solution provides an effective means of handling paperless correspondence and communication internally between different office locations and within an organization itself, without the use of any 3rd party service provider or smpt connection so that the information is totally secure and cannot be accessed by outsiders.
eoffice Document management including document creation, capture, classification, auto document versioning, indexing, dynamic retrievals, with confidential distribution and storage with encryption including a multi-layered sanctioning or noting approval process is integrated in our office automation.Most important, all letters received from outside through DAK, post or courier have also been integrated and provision made to ‘link’ with all previous references so that related information can be accessed sequentially in E-Office.
Our eoffice solution has been integrated with digital signature and PKI dongles too. Organisation hierarchy that is input once in the E-Office automation software has provision of an e-filing rack as per duties of each appointment and is combined with tasks allocation and monitoring and scheduling of meetings.Movement track of each document or mail exists and all standard mailing features have been integrated for ease of user in the E-office.
-
eoffice provide Document management with versioning
-
eoffice include Mail management for internal communications
-
eoffice support Sanctions and approval management for noting sheets
-
eoffice gives Organisation chart for workflow management
-
e-files as per duties for each table/person in the org chart
-
eoffice support integration with incoming dak
-
eoffice inclued Dynamic document search and retrievals
-
Most important – effective correspondance & communication between head office and sub-units or between units themselves
-
eoffice provide identification and filters for rti & pq cases
Product Description
eOffice Automation is a comprehensive digital solution designed to streamline office operations, reduce paperwork, and improve workflow efficiency across all departments. It transforms traditional manual processes into smart, paperless, and automated workflows — enabling organizations to manage files, approvals, communication, and reporting seamlessly from a single digital platform.Digital Document Management:
Create, store, share, and track office documents electronically with version control and quick search options.
Workflow Automation:
Automate repetitive administrative tasks like file movement, leave approvals, expense claims, and internal communications.
Task and Workflow Tracking:
Assign, monitor, and complete tasks with real-time status updates and progress tracking.
eFile & eNote System:
Replace traditional file systems with digital eFiles and eNotes for faster decision-making and transparency.
Analytics & Reporting:
Generate insightful reports and dashboards to measure productivity and process efficiency.
Secure Access Control:
Role-based permissions and audit trails ensure data privacy and compliance.
Government departments – for transparent and efficient administrative workflows.
Corporates and enterprises – to streamline internal processes and communication.
Educational institutions – to manage office documents, approvals, and staff workflows digitally.
SMEs and service-based firms – to reduce paperwork and improve operational efficiency.
Product Features
The system is ideal for government offices, corporate organizations, educational institutions, and enterprises looking to modernize their administrative operations and move toward a smart, transparent, and eco-friendly office environment.- Digitize the entire file handling process with electronic files and notes. Create, forward, review, and approve eFiles online with complete traceability. Users can add comments, attach supporting documents, and digitally sign approvals — ensuring faster decision-making and transparency across departments.
- Automate routine office tasks such as approvals, requests, and notifications. Define customized workflows that match your department structure, reducing manual intervention and improving efficiency. The system ensures every process follows a consistent, rule-based path from initiation to completion.
- Centralize all your office documents in a secure, searchable digital repository. The DMS enables version control, quick retrieval, and restricted access based on user roles. Every document movement is tracked and recorded, ensuring data security and accountability.
- Maintain data integrity and confidentiality with robust security features. Role-based permissions ensure that users access only what they’re authorized to. All activities are logged, and sensitive data is encrypted — guaranteeing compliance and protection from unauthorized access.
- Promote a digital-first culture by reducing paper usage across all office functions. The paperless approach not only lowers costs but also supports sustainability initiatives while improving the speed and efficiency of administrative work.
Benefits of Using Our Software
Transform your paper-heavy office into a digital powerhouse with India's most comprehensive e office solution. Stop chasing paper files, approval slips, and courier delays. Our e office system has helped government departments, PSUs, universities, and corporations eliminate 90% of their paperwork while cutting file processing time from weeks to hours. When you choose e-Office automation, you also choose to:Save File turnaround Time (From weeks to hours)
- Manually passing files between desks wastes time and slows decisions. Manage your files and documents 3x faster with eoffice solutions. Faster work, faster results.
Reduce Your Operational Costs
- With 75% faster file processing and approvals, our clients report saving ₹30+ lakhs annually just by switching to eOffice. That’s time, money, and manpower redirected to things that matter.
Shift to Smart Document Management
- Still wasting hours tracking who edited what, or where a file was last seen? Our e office management system comes with auto-version controls that track file movement in real-time.
Automate Your Entire Workflow Without Changing How You Work
- Most global systems force you to adapt your work process. But, eOffice by Ekklavya is custom-built to match your existing hierarchy and habits.
Never Lose Your Important Documents
- With advanced AI-search filters you can scan and retrieve any document in a few seconds - versioned, timestamped, and audit-ready.
Cut Paper Dependency to Zero
- Investing in storage, printing, admin, courier, and communication makes you dependent. eOffice software removes paper from every process so your office runs lighter, without delays.
Make Leadership Decisions with Real Data
- Get instant visibility into file status, team output, and approvals on documents with eOffice software.
Use Cases
Running approvals on email and spreadsheets? Stop. Our eOffice scales with your teams,
automates workflows, and keeps you compliant in India's regulatory maze.
Why Our Customers Choose Us
Clean UI interface
We built eOffice to feel familiar from day one. It’s clean, easy to use, and doesn’t need a manual. Moreover, with contextual help and regional language options, most teams are onboarded in under a week.
Custom Workflows That Work Your Way
No need to flip your process to fit the software. You tell us how your approvals run, and we set it up to match you down to the last step.
A Track Record That Speaks for Itself
We’ve helped 100+ public and private organizations go paperless. These include top-tier universities, PSUs to entire state departments. And they’re still with us.
Local Support That Gets You
No more raising tickets into the void. Our team speaks your language, understands your setup, and solves things without the usual back-and-forth.
Security You Can Count On
Sensitive files stay protected at every step. Our system is ISO 27001 certified, fully encrypted, and built with strict role-based controls. Your data never slips.
100% Transparent Pricing
We don't believe in hidden fees or add-on gimmicks. With Ekklavya, you get enterprise-level features at SME-friendly pricing that makes sense for government budgets and private teams alike.
About Us
Our goal is to make everyday work simpler, faster, and fully trackable and that’s exactly our mission: "We do the difficult as a routine. The impossible may take a little longer."
Ekklavyya is India's leading SaaS software provider. With over 30 years of experience, we specialize in secure, scalable, and customizable electronic office systems designed specifically for Indian organizations.
Our e office solutions have successfully transformed 100+ organizations, including National Defence College (implemented in just 3 months), SIBM Pune & Symbiosis University (seamless data migration), and numerous PSUs and government departments across India.
- We help you with :
- Digitize your entire correspondence process
- Secure sensitive files
- Work without disruption anytime, anywhere
Awards / Recognitions
Our journey of excellence has been marked by numerous awards and industry recognitions that reflect our commitment to innovation, quality, and customer satisfaction. Each achievement motivates us to keep raising the bar and delivering value to our clients and partners.
What Our Clients Say
We form a unique bond with our clients so that we can understand their needs better for providing the best assistance possibleYou and your team could customize as per out requirements and re-work on the solution for all poliey changes.Data migration from so many Institutes was a big challenge, but your team helped us and we could do it successfully. Indian conditions are different from those abroad and solutions for implementing in India, need to be local, that require the end users to change their processes, and I am happy the solution and service support of Ekklavya has made our HR and Payroll automation a success.
DR Raman
Director - SIBM Pune and Dean - Faculty of Management - SIUThe Eklavya pune is very responsive for all our request for Info, clarification and use of eRecruitX and EDMASS Software.
Brig RV Singh
DDG RtgHQ Recruiting Zone(NE States)
Shillong
eRecruitment Software has been developed for the Army Recruiting Zones by M/s Electro Computer Centre a subsidiary of Ekklavya and has been successfully implemented. The vendor has been professional and meticulous in the development of the software and has extended full cooperation and support to the Recruiting Zone at all time.
Col. Dir Rtg
Indian Army, Headquarter Recruiting ZoneWe Express our satisfaction and appreciation for the entire team of Ekklavya lead by Mr. Atish Bihani for their effort in developing, training, supporting, customizing and implementing the various ERP module in the stipulated period of time… The support after implementation has also been prompt and their team has been able to resolve the queries. Post commissioning, Ekklavya’s ERP modules have helped increase efficiency, reduced time and efforts and most importantly provide instant MIS Reports.
John T. D.
Sr. Administrative officer National Institute of Bank Management
Contact Us Today For a Free Consultation
Do you want to move one step further with your business? Are you still waiting for someone? Book your free consultation call now!
Schedule A Free Consultation CallFrequently Asked Questions
Most organizations see immediate productivity gains within 2-3 weeks of implementing our eoffice software. Speaking long term, most clients have achieved an ROI of ₹30+ lakhs annually through reduced paper costs, storage savings, and productivity gains within 6 to 12 months.
Most international solutions are built for flat Western hierarchies. So, you are forced to change your workflows. We at Ekklavya adapt our e office software system to match your existing processes and systems. Whether it's RTI queries, DAK entries, or complex approval chains, our e-office system works the way you do.
Yes, we provide comprehensive training, including on-site sessions, video tutorials, and ongoing support. Most users become proficient within 3-5 days of training.
Our e-office management system offers APIs and connectors for popular ERP, HRMS, and accounting software. Custom integrations are also available.
Yes, our office automation app India is fully cloud-enabled with responsive mobile interfaces. Employees can access files, approve documents, and complete tasks from anywhere using smartphones, tablets, or laptops with full security.