Asset Management Software
Assets, Inventory
Asset & Inventory Management Platform | Preventive Maintenance Made Easy
Book a Free Demo
eAIMS (Assets, Inventory & Maintenance Solution)
As the name suggests, our assets and inventory solution, includes procurement of capital assets, consumables as well as service contracts and repairs all linked with the respective Budgets and Funds with maintenance of stocks or inventory.
We have integrated all the manual requisitions and procurement or tendering process with multi level approvals including the process tracking of every document and have even included the audit clearances.
Similarly, confirmation from users demanding the items has been taken while order placement and for resolution of complaints booked. Buy back, Scrap management, Rate Contracts, Land & Building document tracking, as well as brand-wise stocks of items with detailed technical specification are the unique highlights of the solution.
Dynamic Dashboards with query analyser, alongwith standard reports for Assets and Depreciation are available. Vendor registrations and Supplier Portal is provided including blacklisting PO Terms, Delivery, Warranty, Inspections, Invoicing and payments with utilization of funds at each stage, complete the scope and benefits of the AIMS solution for Assets and Inventory management.
- Budget or fund allotment & utilisations
- Assets management and procurement process
- Service contracts
- Consumables or non-asset procurements & stocks
- Rate contracts and use
- Repairs & maintenance
- Inventory and stock management & verification
- Complaints & maintenance management & monitoring
- Process tracking, purchase orders, comparitive statements
- Registers and report printing
- Inventory tracking & report generation
- Scrap or dead stock management
- Employee portal
- Vendor portal
- Digital signing of pos & other documents
Product Description
Assets & Inventory Management Solution Manage your organization’s assets and inventory with precision, visibility, and control. Our Assets & Inventory Management Solution helps you track, monitor, and optimize every asset throughout its lifecycle — from purchase to disposal. Designed for institutions, enterprises, and organizations of all sizes, it ensures seamless inventory control, cost efficiency, and compliance through automation and real-time insights.Centralized Asset Management:
Maintain a complete digital record of all assets with location, condition, and ownership details.
Smart Inventory Tracking:
Monitor stock levels, consumption, and reorders in real time.
Lifecycle & Depreciation Management:
Track asset usage, depreciation, and replacement schedules automatically.
Barcode / QR / RFID Integration:
Ensure fast and error-free asset identification.
Maintenance & Warranty Management:
Schedule preventive maintenance and manage warranty or AMC details.
Reports & Analytics:
Gain insights into asset utilization, value, and performance with detailed reports.
Improves visibility and accountability across the organization
Reduces operational costs and asset losses
Ensures compliance and audit readiness
Integrates easily with HR, Finance, and ERP systems
Product Features
asset management features, inventory tracking software, preventive maintenance system, asset lifecycle management, warranty tracking,ERP asset integration, multi-location asset management.
- Centralized Asset Management Maintain a complete digital record of every asset — including category, location, ownership, and status — all in one unified dashboard.
- Smart Inventory Tracking Track stock levels, usage, and reorders in real time to prevent shortages or overstocking. Supports barcode, QR code, and RFID tagging.
- Asset Lifecycle & Depreciation Management Monitor each asset from procurement to disposal. Automatically calculate depreciation and manage asset valuation for accurate reporting.
- Preventive & Predictive Maintenance Schedule and automate maintenance tasks to reduce downtime and extend asset lifespan. Receive alerts for upcoming service dates or breakdowns.
- Warranty, AMC & Contract Management Keep track of warranties, service agreements, and vendor contracts — ensuring timely renewals and compliance.
- Purchase & Vendor Management Streamline procurement with vendor tracking, purchase order management, and approval workflows.
- Multi-Location & Department Control Easily manage and track assets across multiple sites, campuses, or departments with centralized visibility..
Key Capabilities
Smart Inventory Control, Made Simple The eAIMS inventory management software offers 100% visibility and control over every asset. Here’s what you can expect from us:Know where every item is. Always.
No more "where did it go?" moments. Track every asset across buildings, branches, and departments in real time. Works for 100 or 100,000+ assets.
Reduce stockouts by 80%
Sick of running out of critical supplies at the worst possible moment?
Set smart thresholds and let EAIMS alert you before anything runs low. Auto-generate purchase orders. Keep shelves stocked and teams moving.
Last-Mile Configurability
Need custom fields, approval flows, or form logic? Our asset management software offers low-code tools to build what you need.
Enterprise-Grade Search & Filters
Our asset and inventory solution comes with advanced filters, helping you retrieve exactly what you need, even from 1 million+ entries.
Linked Budget & Fund Tracking
Every asset or order is tied directly to budget heads and fund allocations, so you never overspend and always stay compliant.
EAIMS Benefits
The Only Asset Management Software Built for Indian Business Reality
Digitize your entire inventory with confidence
From lab equipment to office stationery, tag every item using barcodes or QR codes. Cut manual tracking hours by 50% on eAIMS.
Get audit-ready in minutes
Auto-generate asset logs, depreciation reports, usage history, and handover summaries. Print, export, or share in formats that match audit norms.
Go live in a few hours
eAIMS is a cloud-based asset management software that’s live on Day 1. Upload your existing records and go live within hours.
Track dead stock and underused assets
Stop wasting money on items that gather dust. Identify unused, misplaced, or excess assets with real-time visibility into movement and usage history.
Collect digital signatures for every transaction
Record approvals, handovers, and maintenance actions with secure e-signatures. Create an unbroken chain of accountability.
Complies with Indian accounting and asset lifecycle norms
Our asset management solution is built for Indian organizations. From depreciation schedules to departmental ownership, everything works the way your auditors expect.
Who It’s For / Use Cases
From MSMEs to Government organisations, eAIMS inventory software supports all types of organisations and sectors that are fed up with inventory chaos and want to streamline workflows:
Stop production delays because "we can't find the spare parts." Track raw materials,
tools, and equipment so your line never stops unnecessarily.
Our Process
Setup → Deployment → TrackingStep 1: Quick Setup -
Upload your existing asset database or start fresh. Configure categories, locations, and approval workflows. Set up user access and permissions.
Step 2: Instant Deployment -
Generate barcode/QR code labels for physical tagging. Train your team with our intuitive interface. Connect with existing ERP or accounting systems.
Step 3: Real-Time Tracking -
Start scanning and tracking every asset movement. Generate automated reports and alerts. Monitor stock levels, aging analysis, and usage patterns continuously.
Why Choose EAIMS?
Go Live Today, Not Next Year.
Other asset management software needs a 6-month implementation with expensive consultants. eAIMS goes live in 24 hours. Upload your Excel chaos and start tracking immediately.
You can customize it yourself
Need a custom approval flow? Build it in minutes without calling expensive consultants or waiting for IT.
Scales Without Breaking Your Budget
Starts handling 100 assets, scales to 100,000+ without slowing down or asking for more servers.
Actual insights, not just data dumps
Which items are profitable? What's gathering dust? Where's your money really going? Get answers that drive decisions.
100% transparent pricing upfront.
Paying lakhs for features you'll never use? Our asset and inventory solution gives you enterprise power at SME prices. No hidden costs, no per-user traps, no surprise annual fees. Pay for what you use, nothing more.
Support System That Understands Your Concern
No more explaining TDS and depreciation rules to offshore call centers. Our team understands Indian business reality, regulations, and how you actually work.
Client Logos
Client Logos or Case Snapshots
What Our Clients Say
We form a unique bond with our clients so that we can understand their needs better for providing the best assistance possibleYou and your team could customize as per out requirements and re-work on the solution for all poliey changes.Data migration from so many Institutes was a big challenge, but your team helped us and we could do it successfully. Indian conditions are different from those abroad and solutions for implementing in India, need to be local, that require the end users to change their processes, and I am happy the solution and service support of Ekklavya has made our HR and Payroll automation a success.
DR Raman
Director - SIBM Pune and Dean - Faculty of Management - SIUThe Eklavya pune is very responsive for all our request for Info, clarification and use of eRecruitX and EDMASS Software.
Brig RV Singh
DDG RtgHQ Recruiting Zone(NE States)
Shillong
eRecruitment Software has been developed for the Army Recruiting Zones by M/s Electro Computer Centre a subsidiary of Ekklavya and has been successfully implemented. The vendor has been professional and meticulous in the development of the software and has extended full cooperation and support to the Recruiting Zone at all time.
Col. Dir Rtg
Indian Army, Headquarter Recruiting ZoneWe Express our satisfaction and appreciation for the entire team of Ekklavya lead by Mr. Atish Bihani for their effort in developing, training, supporting, customizing and implementing the various ERP module in the stipulated period of time… The support after implementation has also been prompt and their team has been able to resolve the queries. Post commissioning, Ekklavya’s ERP modules have helped increase efficiency, reduced time and efforts and most importantly provide instant MIS Reports.
John T. D.
Sr. Administrative officer National Institute of Bank Management
Contact Us Today For a Free Consultation
Do you want to move one step further with your business? Are you still waiting for someone? Book your free consultation call now!
Schedule A Free Consultation CallFrequently Asked Questions
Yes, eAIMS connects with Tally, SAP, and other systems your finance team already uses.
Absolutely. Our low-code inventory management solution lets you add custom fields, approval workflows, and business logic without technical expertise.
Yes, get real-time visibility across buildings, branches, warehouses, and departments. Location-wise summaries and stock transfer tracking are included.
Stock aging analysis, movement analysis, cost analysis, profitability reports, batch summaries, reorder status, and custom reports as needed.
Complete custody tracking with digital handovers. Know exactly who has what and when they got it.
Most clients save more in prevented losses and time savings than they spend on eAIMS. ROI typically hits within 3 months.